## Calculating “Nice” Axis Scales

“Nice” axis scales allow all of your data to be shown, and depending on chart type, improve resolution by minimizing white space between plotted data and the edges of the chart. These scales also allow for a reasonable number of tick marks and gridlines, and have tick marks at human-friendly intervals. A friendly scale is 20-25-30-35-40; an unfriendly scale is 17-24-31-38.

I’ve written before about how you can Calculate Nice Axis Scales in Your Excel Worksheet and Calculate Nice Axis Scales in Excel VBA. The problem with the first of these is that it requires setting up a block of cells do do intermediate calculations, and the problem with the second is that, well, it uses VBA. VBA is supported only for Windows and Mac, not online or mobile, and its use raises security concerns.

## LET, LAMBDA, and Dynamic Arrays

New features in Microsoft 365 (a/k/a Office 365) give us the flexibility of VBA functions, but allow the formulas to reside in the worksheet, using worksheet functions. In this tutorial I will make use of `LET`

, `LAMBDA`

, and Dynamic Arrays.

I’ve cleaned up the workbook I used for this exercise, and you can download it from this link:

Calculate Nice Axis Scales with LET and LAMBDA.xlsx

### The LET Function

The `LET `

function allows you to define names in the formula for values or intermediate calculations. The syntax is:

`=LET(Name1,NameValue1,Result)`

`=LET(Name1,NameValue1,Name2,NameValue2,...,Result)`

Each name must begin with a letter but not look like a cell reference (e.g., `ABCD123`

is valid, but `A1`

is not). Each name value as well as the result can be a cell reference (`A1`

is allowed here), a constant (`3.14159`

), or a calculation (`2*Input`

). You can specify up to 126 pairs of names and name values.

A couple illustrations:

`=LET(Input,A1,2*Input)`

`=LET(Side1,A1,Side2,A2,SQRT(Side1^2+Side2^2))`

`=LET(Side1,A1,Side2,A2,SumSquares,Side1^2+Side2^2,SQRT(SumSquares))`

These `LET`

formulas are more complicated than a regular formula would be, but `LET`

allows a given value to be looked up or calculated once and reused in the calculation.

`LET`

was introduced several months ago, and has now propagated out to all Microsoft 365 subscribers.

### The LAMBDA Function

The `LAMBDA`

function is similar to `LET`

, and can incorporate `LET`

, but it is much more powerful. You define inputs and intermediate calculations, and output a result. Syntax:

`=LAMBDA(ParameterOrCalculation1,ParameterOrCalculation2,...)`

You can specify up to 253 parameters.

Repeating the illustrations above:

`=LAMBDA(Input,2*Input)`

`=LAMBDA(Side1,Side2,SQRT(Side1^2+Side2^2))`

`=LAMBDA(Side1,Side2,LET(SumSquares,Side1^2+Side2^2,SQRT(SumSquares)))`

You can’t use these as shown in the worksheet. You must either define a name using the LAMBDA formula as its definition, then call it from the worksheet, or you can enter the LAMBDA followed by a comma-delimited list of parameters in parentheses.

So I can define a name called `DoubleFunction`

, using the first `LAMBDA`

formula above, and call it in the worksheet like this:

`=DoubleFunction(A1)`

You can define another Name, call it `Hypotenuse`

, and use the second or third `LAMBDA`

formulas, and call it like this:

`=Hypotenuse(A1,A2)`

Alternatively, the first `LAMDBA`

formula above can be used in a worksheet cell like this:

`=LAMBDA(Input,2*Input)(A1)`

and the second like this:

`=LAMBDA(Side1,Side2,SQRT(Side1^2+Side2^2))(A1,A2)`

Using `LAMBDAs`

in the worksheet isn’t useful by itself, though it makes it easy to test your formulas before using them to define a Name. And if you forget to append the parameters to the formula, you will get a `#CALC!`

error in the cell.

You unleash the power of `LAMBDAs`

when you use one in a Name, because you can then use this as a function anywhere in the workbook, without repeating the function each time. When the formula needs to be modified, it only needs to be modified in the Name definition, not in each place it is used, so each time it is used, it uses the same formula.

`LAMBDA`

has been introduced to Office Insiders, so regular Microsoft 365 subscribers will have to wait a few months or so.

### Dynamic Arrays

Dynamic Arrays have now been part of Microsoft 365 for some time. These formulas provide many great capabilities, and the internet is loaded with great examples. I will use them to output three values (axis minimum, axis maximum, and axis major unit) using only one formula.

I can use `CHOOSE`

to convert separate values into a Dynamic Array. The syntax is:

`=CHOOSE(index_num,value1,value2,value3,…)`

If `index_num`

is 1, `CHOOSE`

returns `value1`

, in `index_num`

is 2, it returns `value2`

, etc. If I enter an array of values for `index_num`

, `CHOOSE`

returns an array, as follows:

`=CHOOSE({1;2},Value1,Value2)`

returns a vertical array of `Value1`

and `Value2`

, because `{1;2}`

is a vertical array.

In the same way,

`=CHOOSE({1,2},Value1,Value2)`

returns a horizontal array of `Value1`

and `Value2`

, because `{1,2}`

is a horizontal array .

Alternatively, I can wrap my function in `TRANSPOSE()`

to convert a vertical array to horizontal. This is the better approach, so I only need to create one function to produce my output, and I can use `TRANSPOSE`

only if I need that output in a horizontal array.

`=CHOOSE({1;2},Value1,Value2)`

When I compute my axis scales, I usually output them in a column of two or three cells.

## Calculating Axis Scales with LET and LAMBDA

### Algorithm

The algorithm to calculate axis scales has a few parts. First, we need to check that the minimum is in fact less than the maximum, and if not, switch them; if the minimum and maximum are the same, we need to move them away from each other.

Given appropriate minimum and maximum values, we need to move them slightly further apart to ensure that there is a small margin between all points and the edges of the plot area.

Finally, given the magnitudes of these values, we need to select an appropriate major scale unit (tick spacing), then find the minimum and maximum axis scale values that are a multiple of the major scale unit.

### Sort Min and Max

Using names `min_0`

and `max_0`

for the inputs in A1 and A2, I can use this `LET`

formula to list the inputs in ascending order, :

`=LET(min_0,A1,max_0,A2,CHOOSE({1;2},MIN(min_0,max_0),MAX(min_0,max_0)))`

I can use this LAMBDA in the worksheet to get the same result:

`=LAMBDA(min_0,max_0,CHOOSE({1;2},MIN(min_0,max_0),MAX(min_0,max_0)))(A1,A2)`

Or I can define a Name (Formula tab > Define Name), enter a function name like `MinMax0`

, and enter this formula in the Refers To box:

`=LAMBDA(min_0,max_0,CHOOSE({1;2},MIN(min_0,max_0),MAX(min_0,max_0)))`

Editing formulas in the Define Name dialog is no fun, since the box is small and there is no IntelliSense. But once you have it working in the worksheet with the arguments in parentheses at the end, you can just paste in the formula.

The best part is that you can now use this function anywhere, like this:

`=MinMax0(A1,A2)`

### Sort Min and Max – Better Way

Since I want to use the adjusted min and max in subsequent calculations, I want them in the form of additional names within the formulas. This means I’ll have to use `LET`

within my `LAMBDA`

.

In my `LET`

formula, I’ll introduce two new names, `min_1`

and `min_2`

for the intermediate calculations:

`=LET(min_0,A1,max_0,A2,min_1,MIN(min_0,max_0),max_1,MAX(min_0,max_0),CHOOSE({1;2},min_1,max_1))`

These formulas are getting longer, but you can accommodate them in the Formula Bar. You can type Alt+Enter to insert a new line in the formula, then pad each line with space characters to provide indenting.

My LAMBDA with the nested LET looks like this in the worksheet:

`=LAMBDA(min_0,max_0,LET(min_1,MIN(min_0,max_0),max_1,MAX(min_0,max_0),CHOOSE({1;2},min_1,max_1)))(A1,A2)`

Here it is nicely formatted in the Formula Bar:

And I can define a new Name called `MinMax1`

that refers to this `LAMBDA`

:

`=LAMBDA(min_0,max_0,LET(min_1,MIN(min_0,max_0),max_1,MAX(min_0,max_0),CHOOSE({1;2},min_1,max_1)))`

And I call it like this:

`=MinMax1(A1,A2)`

### Adjust Min and Max

Now I can adjust my sorted minimum and maximum values to allow for a small margin, while also adjusting for equal min and max values. I need to add names `min_2`

and `max_2`

for the extended calculations.

Here is my new `LET`

formula:

`=LET(min_0,A1,max_0,A2,min_1,MIN(min_0,max_0),max_1,MAX(min_0,max_0),min_2,IF(min_1=0,0,IF(min_1>0,MAX(0,min_1-(max_1-min_1)/100),min_1-(max_1-min_1)/100)),max_2,IF(max_1=0,IF(min_1=0,1,0),IF(max_1<0,MIN(0,max_1+(max_1-min_1)/100),max_1+(max_1-min_1)/100)),CHOOSE({1;2},min_2,max_2))`

or if it’s easier to read:

`=LET(`

`min_0,A1,`

`max_0,A2,`

`min_1,MIN(min_0,max_0),`

`max_1,MAX(min_0,max_0),`

`min_2,`

`IF(min_1=0,`

`0,`

`IF(min_1>0,`

`MAX(0,min_1-(max_1-min_1)/100),`

`min_1-(max_1-min_1)/100`

`)`

`),`

`max_2,`

`IF(max_1=0,`

`IF(min_1=0,1,0),`

`IF(max_1<0,`

`MIN(0,max_1+(max_1-min_1)/100),`

`max_1+(max_1-min_1)/100`

`)`

`),`

`CHOOSE({1;2},min_2,max_2)`

`)`

My new `LAMBDA`

:

`=LAMBDA(min_0,max_0,LET(min_1,MIN(min_0,max_0),max_1,MAX(min_0,max_0),min_2,IF(min_1=0,0,IF(min_1>0,MAX(0,min_1-(max_1-min_1)/100),min_1-(max_1-min_1)/100)),max_2,IF(max_1=0,IF(min_1=0,1,0),IF(max_1<0,MIN(0,max_1+(max_1-min_1)/100),max_1+(max_1-min_1)/100)),CHOOSE({1;2},min_2,max_2)))(A1,A2)`

or

`=LAMBDA(`

`min_0,max_0,`

`LET(`

`min_1,MIN(min_0,max_0),`

`max_1,MAX(min_0,max_0),`

`min_2,`

`IF(min_1=0,`

`0,`

`IF(min_1>0,`

`MAX(0,min_1-(max_1-min_1)/100),`

`min_1-(max_1-min_1)/100`

`)`

`),`

`max_2,`

`IF(max_1=0,`

`IF(min_1=0,1,0),`

`IF(max_1<0,`

`MIN(0,max_1+(max_1-min_1)/100),`

`max_1+(max_1-min_1)/100`

`)`

`),`

`CHOOSE({1;2},min_2,max_2)`

`)`

`)(A1,A2)`

I can define a Name called `MinMax2`

that uses this `LAMBDA`

, without the trailing `(A1,A2)`

.

### The Finished Functions

I need to take the latest calculations, perform some intermediate calculations using names `delta`

, `power`

, and `factor`

, do a quick lookup, then calculate `min_3`

, `max_3`

, and `major_3`

to be output into a three-cell vertical array.

The final `LET`

:

`=LET(`

`min_0,A1,max_0,A2,`

`min_1,MIN(min_0,max_0),`

`max_1,MAX(min_0,max_0),`

`delta,IF(min_1=max_1,9,max_1-min_1),`

`min_2,`

`IF(min_1=0,`

`0,`

`IF(min_1>0,`

`MAX(0,min_1-delta/100),`

`min_1-delta/100`

`)`

`),`

`max_2,`

`IF(max_1=0,`

`IF(min_1=0,1,0),`

`IF(max_1<0,`

`MIN(0,max_1+delta/100),`

`max_1+delta/100`

`)`

`),`

`power,LOG10(max_2-min_2),`

`factor,10^(power-INT(power)),`

`major_3,`

`XLOOKUP(`

`factor,`

`{0,2.1,5,10},`

`{0.2,0.5,1,2},,`

`-1`

`)*10^INT(power),`

`min_3,major_3*INT(min_2/major_3),`

`max_3,`

`major_3*`

`IF(max_2/major_3=INT(max_2/major_3),`

`max_2/major_3,`

`INT(max_2/major_3)+1`

`),`

`CHOOSE({1;2;3},min_3,max_3,major_3)`

`)`

And the final `LAMBDA`

:

`=LAMBDA(`

`min_0,max_0,`

`LET(`

`min_1,MIN(min_0,max_0),`

`max_1,MAX(min_0,max_0),`

`delta,IF(min_1=max_1,9,max_1-min_1),`

`min_2,`

`IF(min_1=0,`

`0,`

`IF(min_1>0,`

`MAX(0,min_1-delta/100),`

`min_1-delta/100`

`)`

`),`

`max_2,`

`IF(max_1=0,`

`IF(min_1=0,1,0),`

`IF(max_1<0,`

`MIN(0,max_1+delta/100),`

`max_1+delta/100`

`)`

`),`

`power,LOG10(max_2-min_2),`

`factor,10^(power-INT(power)),`

`major_3,`

`XLOOKUP(`

`factor,`

`{0,2.1,5,10},`

`{0.2,0.5,1,2},,`

`-1`

`)*10^INT(power),`

`min_3,major_3*INT(min_2/major_3),`

`max_3,`

`major_3*`

`IF(max_2/major_3=INT(max_2/major_3),`

`max_2/major_3,`

`INT(max_2/major_3)+1`

`),`

`CHOOSE({1;2;3},min_3,max_3,major_3)`

`)`

`)(A1,A2)`

While it’s easier to read in expanded form, this last one doesn’t even fit on my large secondary monitor. It’s only about 500 characters, though, and Excel’s limit is 8192 characters in a formula.

That last `LAMBDA`

can be used to define a Name called `MinMax3`

, but I decided that `MinMaxMajor`

is a better name.

### Further Work

The next thing I want to try is to refactor this last `LAMBDA`

function into several smaller ones. The first will convert the separate inputs into an array, the second will ensure the values in the array are sorted, the third will add the small margins, the fourth will perform the `XLOOKUP`

, and the fifth will compute the axis scale parameters.

But my brain is tired, so I’ll do this another day.

## More Axis Scale Articles

- Calculate Nice Axis Scales with LET and LAMBDA
- Calculate Nice Axis Scales in Your Excel Worksheet
- Calculate Nice Axis Scales in Excel VBA
- Chart UDF to Control Axis Scale
- How Excel Calculates Automatic Chart Axis Limits
- Reciprocal Chart Axis Scale
- Custom Axis Labels and Gridlines in an Excel Chart
- Custom Axis, Y = 1, 2, 4, 8, 16
- Logarithmic Axis Scales
- Link Excel Chart Axis Scale to Values in Cells
- Consistent Axis Scales Across Multiple Charts
- Gantt Chart with Nice Date Axis
- Select Meaningful Axis Scales
- Bar Chart Value Axis Scale Must Include Zero

derek says

I’m getting weary of hearing about LET() when my large employer *still* hasn’t got it in Office 365 yet.

Bob says

WOW

Bob says

Hi Jon,

Not sure if you’d like this challenge, but would the LET statement shown be made to work with dates?

Given start and end dates, figure out the first day of the starting month and the last day of end month? And the scaler would be multiples of months?

We build charts with date scales that show budget over the life of the project. If the project duration doesn’t change, then no worries, but with delays, COVID and change orders, things tend to be extended.

Cheers,

Bob

Jon Peltier says

Bob –

How’s this? I wrote my LET and computed the first day of the start month and the last day of the finish month. The results are not formatted as dates.

Once I format the output as dates, they are easily recognizable.

Jon Peltier says

Derek –

Sorry, I can’t do much about that. When I speak in front of groups, I am continually amazed how many companies just haven’t upgraded. Especially large companies.

derek says

I wonder if it really is my employers’ fault we don’t have LET in our Office 365 yet: it seems they are on the semi-annual business channel, and seems it that that channel still hasn’t rolled out LET as of the last update in March 2021.

So it’s my employers’ “fault” in that they’re using that channel for updates to Office 365, but I would have thought it reasonable to release LET to that channel by now.